MINUTES+-+12th+meeting+on+PYP+Exhibition+2011+-+2012

  ** MEETING MINUTES  **
 * SUBJECT/AGENDA: Discussion of plans for the PYP Exhibition **


 * DATE: 6th April, 2012 TIME: 8.00 – 8.30 am LOCATION: ****Principal’s office **


 * **ATTENDEES ** || **Abhimanyu, Monica, Malini, Shalini, Mrinalini, Shipra, Kumi, Sonia, Priya, Rima ** ||
 * **ABSENTEES ** || **Seema, Jim ** ||


 * POINTS DISCUSSED: **
 * **ITEM ** || **DETAILS **  ||
 * **Field Trip ** || * It was discussed that the individual mentors (Shipra, Shalini) will coordinate their Field Trips with the parents.
 * A large group of students wish to go the National Museum and Priya will coordinate the same for the groups going (Abhi, Seema, Malini, Kumi, Priya) and school will organise transport and food.
 * The escorts will be Kumi and Seema from staff and the parent volunteers will be guardians of Anant Singh and Vamakshi.
 * <span style="font-family: Arial,sans-serif;">Priya/Isha will be taking the 3 Art students to NGMA in a school Innova.
 * <span style="font-family: Arial,sans-serif;">The groups of Jim, Monica and Sonia will be working in school on Tuesday.
 * <span style="font-family: Arial,sans-serif;">Abhi will coordinate the transport pick up and drop details of all these students who will be coming to school that day. ||
 * **<span style="font-family: Arial,sans-serif;">Panels ** || * <span style="font-family: Arial,sans-serif;">As some teachers had said that panels would not be required by all, and moreover, as we are running short of panels, we decided to encourage students to be creative with their displays.
 * <span style="font-family: Arial,sans-serif;">50 panels are available and all mentors need to send in a number request to Abhimanyu by the end of the day.
 * <span style="font-family: Arial,sans-serif;">We will be using Art Room Easels, Wall Displays, and the boards outside Grade 3.
 * <span style="font-family: Arial,sans-serif;">The displays will be covering up all 4 sides of the corridors on the 2nd floor and the beginning of the Exhibition will be on the side of the MPH.
 * <span style="font-family: Arial,sans-serif;">The displays will be arranged strand wise from near the MPH towards Grade 5, Grade 3 and MPH. ||
 * **<span style="font-family: Arial,sans-serif;">Assessments ** || * <span style="font-family: Arial,sans-serif;">Abhimanyu took a status of assessments.
 * <span style="font-family: Arial,sans-serif;">Students have designed assessment tasks as part of planning and filling up the planner.
 * <span style="font-family: Arial,sans-serif;">The assessment feedback of the mentor for the Prior Knowledge assessment and the 2 Formative assessments need to be sent to the HRTs for uploading on Veracross. ||
 * **<span style="font-family: Arial,sans-serif;">Wiki ** || * <span style="font-family: Arial,sans-serif;">Mentors were advised to be regular on the Wiki as it is not possible to have frequent face to face meetings now and the Wiki has to become a platform for any kind of discussions and decision making.
 * <span style="font-family: Arial,sans-serif;">Ideally, it should be visited at least once in the day by all mentors. ||
 * **<span style="font-family: Arial,sans-serif;">Blog ** || * <span style="font-family: Arial,sans-serif;">It was decided that Blog entries need not be time specific now so that every group gets to post at least once a week.
 * o <span style="font-family: Arial,sans-serif;">Friday: Sonia, Malini, Kumi and Shalini
 * o <span style="font-family: Arial,sans-serif;">Monday: Monica, Mrinalini and Jim
 * o <span style="font-family: Arial,sans-serif;">Tuesday: Shipra
 * o <span style="font-family: Arial,sans-serif;">Wednesday: Priya and Abhi
 * o <span style="font-family: Arial,sans-serif;">Thursday: Seema
 * <span style="font-family: Arial,sans-serif;">Any additional entries regarding Guest Speakers or Surveys or finding interesting information can be shared individually or in groups and posted any time, keeping the matter current on the blog.
 * <span style="font-family: Arial,sans-serif;">All entries must be accompanied by a photo of the authors of that blog entry.
 * <span style="font-family: Arial,sans-serif;">All entries must be regularly sent to and updated by Shalini. ||
 * **<span style="font-family: Arial,sans-serif;">Extra classes ** || * <span style="font-family: Arial,sans-serif;">Apart from the scheduled UOI blocks, if we want to use extra periods, the HRTs must be kept in the loop.
 * <span style="font-family: Arial,sans-serif;">It is ideal that we do this in collaboration, so that the HRTs can take meaningful lessons with the remaining students.
 * <span style="font-family: Arial,sans-serif;">HRTs to take final decision in letting the students go after considering all requests.
 * <span style="font-family: Arial,sans-serif;">Next week, we will be additionally using Prep on Tues, Wed and Thu and the option of using specialist classes.
 * <span style="font-family: Arial,sans-serif;">The week after, we will suspend all other classes (Num, Lit, ICT, Dance, Art, Music) except for Hindi and PE. ||
 * **<span style="font-family: Arial,sans-serif;">Skype and Invitation to other schools ** || * <span style="font-family: Arial,sans-serif;">As discussed earlier, we are going ahead with the Skype exchange.
 * <span style="font-family: Arial,sans-serif;">The equipment is being coordinated by Pooja along with Usha Kasana (Head of ICT) and Sunidhi Jain (Head of IT services).
 * <span style="font-family: Arial,sans-serif;">We will be having a dry check between the 2 buildings using Skype and other equipment on Monday.
 * <span style="font-family: Arial,sans-serif;">We will be having a practice interaction with students of Gurukul on Friday, 20th April, 2012.
 * <span style="font-family: Arial,sans-serif;">Invitation to other schools will be coordinated by Abhi by Monday, 9th April. ||
 * **<span style="color: red; font-family: Arial,sans-serif;">Still pending ** || * <span style="color: red; font-family: Arial,sans-serif;">Naming of groups and Group Photos should be done on Monday, 9th April, 2012. ||


 * <span style="font-family: Arial,sans-serif; font-size: 14pt;">Minutes By: ADG **