MINUTES+-+2nd+meeting+on+PYP+Exhibition+2011


 * MEETING MINUTES **


 * SUBJECT/AGENDA: Discussion of plans for the PYP Exhibition **


 * DATE: 24th November 2011 TIME: 3:00 – 4:30 pm LOCATION: PYP Coordinator’s office **


 * **ATTENDEES ** || **Abhimanyu, Malini, Shalini, Mrinalini, Arpita, Seema, Kumi, Isha, Jim, Pooja, Priya ** ||
 * **ABSENTEES ** ||  ||


 * POINTS DISCUSSED: **
 * **ITEM ** || **DETAIL ** ||
 * **Announcement ** || * Monica will not be working with the PYP Exhibition this year. Thus, after much consideration, it has been decided by Rima and the Coordinators, that nobody will be replacing her. We will thus, remain a team of 10 teachers.
 * Pooja will be working as a Technical Consultant to help us organise a Skype Exchange during the showcasing days of the Exhibition only. ||
 * **Goals ** || * We accomplished the goals of integrating Technology, presenting using a variety of performances and media, rigorous assessments during the process and filling in of teachers’ reflections at the end of the Exhibition, last year.
 * This year, we would like to work using Wikispaces as a team.
 * We also would like to inform and involve the parents in a more intensive manner before and during the process.
 * We will also be sending invitations to virtually view the Exhibition using Skype to schools outside India and to physically visit the Exhibition to schools in the PYP NINS. Abhimanyu will coordinate the outreach for this goal. ||
 * **<span style="font-family: Arial,sans-serif;">Logo and Photo ** || * <span style="font-family: Arial,sans-serif;">Isha has agreed to brainstorm on ideas for a Logo representing this year’s Exhibition.
 * <span style="font-family: Arial,sans-serif;">We will be clicking a group photo including all members (students and mentors) on Wednesday, 30th November, 2011 to add to the visual appeal of our blog and Wiki
 * <span style="font-family: Arial,sans-serif;">As Kumi will be away next week, her photo will be inserted by Photoshop-ing
 * <span style="font-family: Arial,sans-serif;">Ideas for a heritage look to the photo was suggested by Jim and Isha and they are both responsible for the design and clicking of the photo ||
 * **<span style="font-family: Arial,sans-serif;">Using the Wiki ** || * <span style="font-family: Arial,sans-serif;">A demo was conducted on the use of the Wiki for collaboration and posting our ideas and reflections
 * <span style="font-family: Arial,sans-serif;">Teachers to share more ideas and resources on the discussion forum in the Timeline page ||
 * **<span style="font-family: Arial,sans-serif;">Timeline ** || * <span style="font-family: Arial,sans-serif;">After much debate on the current pressures with Founder’s and the students’ ability to absorb academic work, it was agreed to start the Tuning In stage in January.
 * <span style="font-family: Arial,sans-serif;">The proposed dates are from 16th – 31st January during Prep.
 * <span style="font-family: Arial,sans-serif;">As per the needs and abilities of the students and their achieving the planning stage, we will extend it by a few days. ||
 * **<span style="font-family: Arial,sans-serif;">TD theme introduction ** || * <span style="font-family: Arial,sans-serif;">Discussions on how to introduce the TD theme were discussed.
 * <span style="font-family: Arial,sans-serif;">Seema shared an idea of using the 9 star diamond to help students identify the key words and define the theme
 * <span style="font-family: Arial,sans-serif;">Students to be tuned in together with all teachers present, and brainstorming and reflection to be done in groups
 * <span style="font-family: Arial,sans-serif;">Students are free to create multiple Central Ideas related to the same strands of the theme
 * <span style="font-family: Arial,sans-serif;">Students are free to choose a Central Idea based on an issue that interests them, resulting in a more flexible grouping
 * <span style="font-family: Arial,sans-serif;">Abhimanyu commented on the ‘local to global perspective’ by talking about issues related to encroaching urbanization in a rural setting in the immediate local environment, to the history of the nation at a national level, leading to current revolutions and their impact on society at a global level
 * <span style="font-family: Arial,sans-serif;">All agreed that students will be genuinely encouraged to address issues that are important to them ||
 * **<span style="font-family: Arial,sans-serif;">Student Handbook ** || * <span style="font-family: Arial,sans-serif;">Student’s handbook was shared with all and the students will need to go through it in detail
 * <span style="font-family: Arial,sans-serif;">They can express their understanding of the Exhibition, after having read it, by drawing Mind Maps or using other Graphic Organisers.
 * <span style="font-family: Arial,sans-serif;">Students to attempt to fill in a planner this year too. ||
 * **<span style="font-family: Arial,sans-serif;">Parent Involvement ** || * <span style="font-family: Arial,sans-serif;">We all agreed to heed the recommendations during the Evaluation visit and inform and involve parents in a more intensive way
 * <span style="font-family: Arial,sans-serif;">Parents will be first informed about the Exhibition by the PYP Coordinator during the Form Day in January
 * <span style="font-family: Arial,sans-serif;">They will also be called for a more intensive presentation solely on the Exhibition, after the students have been tuned in
 * <span style="font-family: Arial,sans-serif;">Students will make the major part of the presentations educating their parents about the same, and teachers to share a minor presentation on organisation, logistics and expectations from parents
 * <span style="font-family: Arial,sans-serif;">Parents will have the option to assist in contacting valuable resource people, and escorting on field trips ||
 * **<span style="font-family: Arial,sans-serif;">Other details ** || * <span style="font-family: Arial,sans-serif;">It was clarified that we are all equal participants in the team, and there are no roles of Coordinators, single subject specialists, support specialists, assistant teachers in the planning and working for the Exhibition.
 * <span style="font-family: Arial,sans-serif;">Thus, all teacher mentors are equally responsible for the guidance of students, the monitoring of student work and documentation of the process
 * <span style="font-family: Arial,sans-serif;">It was also clarified that the focus of the Exhibition is on the process and on students demonstrating independent learning
 * <span style="font-family: Arial,sans-serif;">Thus, teachers have to don the hat of a true facilitator and guide ||
 * **<span style="font-family: Arial,sans-serif;">Additional Suggestion //(not discussed in the meeting)// ** || * <span style="font-family: Arial,sans-serif;">Abhimanyu will be creating a page on Essential Agreements for teachers taking part in the Exhibition
 * <span style="font-family: Arial,sans-serif;">All teachers are requested to enter agreements which they feel will contribute to the success of the Exhibition ||


 * <span style="font-family: Arial,sans-serif;">FOLLOW UP/ ACTION (if any) **
 * <span style="font-family: Arial,sans-serif;">Teachers to post on the forums and pages of the Wiki regularly till the end of the term, to flesh out all plans for January


 * <span style="font-family: Arial,sans-serif;">Minutes By: Mrinalini Sinha **